Do you sometimes receive email messages that contain more than one attachment? If you have, you probably saved one mail attachment at a time, which works well enough. But maybe you actually get lots of messages with multiple attachments, or occasional messages with lots of attachments, you might be interested to know that there’s a way to download attachment files en masse instead of one at a time. It’s actually easy to do, but the process varies a little bit depending on whether you are using Outlook 2003 or Outlook 2007. What follows are step-by-step instructions for each version of Outlook. To minimize the chance for confusion, there are separate instruction sets for each Outlook version.
How to Save Multiple Mail Attachments at Once in Outlook 2003
These are the steps to follow when you want to save more than one mail attachment at a time when working with Outlook 2003.
- Open the message that contains the attachments.
- Next, click File. In the menu that appears, click Save Attachments.
- When the Save All Attachments dialog box appears, find the Attachments list, one or more attachments that you want to save, then click OK.
- In the Save File dialog box that appears, navigate to the folder that you want to save the attachments in and click OK to save them.
Saving Multiple Mail Attachments at a Time in Outlook 2007
Follow this procedure to save more than one mail attachment at a time when working with Outlook 2007.
- Select and open the message containing the attachments you want to save.
- Click Other Actions, then Save Attachments in the Actions panel of the Ribbon.
- When the Save All Attachments dialog box appears, find the Attachments list, select the attachments you want to save, then click OK.
- A standard file save dialog box appears. Navigate to the folder that you want to save the attachments in and click OK to save them.
That’s all there is to it. The attachments are now saved in the folder you selected. I hope that you will find these procedures to be useful in your daily interactions with Outlook. And just so you know, there are a lot more tips where these came from.
The Living With Outlook website has an illustrated version of these multiple mail attachment instructions, along with literally hundreds more tips and tricks for making your days with Outlook faster, easier, and more fun. Please come and spend some time at the site. Here’s a good starting location for someone dealing with lots of email: http://www.living-with-outlook.com/outlook-mail-tips.html
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